What is the Most Used “Output” Device in the Office Today?

This is a section in our companies monthly newsletter to customers and prospects.  We are a 20 year old office technology company specializing in multifunction copiers, scanners, printers, wide-format and a variety of software solutions including document management systems.

The article has a simple premise, but it can provide a substatial improvement for any office user.

We are familiar with output devices such as printers and copiers.  Even speakers are output devices.  Read more to find out if we’re on the right track in finding the most used output device.

Document management systems that Synergy installs for businesses are reducing the need to keep paper records.  They provide an easy scan-to-database system for document storage, retrieval, editing, sharing, workflow and security of critical company documents to the appropriate users on your network.  The key is to make this technology as easy to use as possible.

In many instances your employees are referring to documents while working on a computer application.  For example, accounts payable might be viewing your accounting program while inputting the data from a paper invoice.  If you have us implement a document management system, they would scan the P.O., shipping receipt and invoice into the database.  When they view the digital invoice on their monitor, they want to view the accounting application at the same time. 

The answer is simply a dual monitor setup.  Users can now view any document in the digital database (where they have permissions) and view and work with any application on the other monitor.  Dual monitors are helpful with or without a document management system.  They are the perfect complement to the “less paper office”. 

Yes, monitors are the most used “output” device in the office.  Double up and experience synergy working with digital documents and applications.