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Any thoughts on how to handle very brief time management skills to folks in the newspaper industry?
Without the opportunity to provide a workshop longer than 2 one hour sessions; do you believe it's possible to teach any time management skills with a very time-driven (fire-fighting mode of operation) group?
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3 Answers
Without question there is a way to teach journalists time management in one hour sessions. It's a time management challenge of it's own.
Start with a solid work case that resonates with your audience to dispense with wrangling over everyone's personal example; perhaps before the sessions ask for examples of how they start their day to be submitted in writing and again in advance.
Format the hour long class in ten minute segments giving you six areas to cover and manage the hour like a broadcast news producers do show rundowns. Save the last ten minutes for questions, tell your audience, at the start of the hour, to hold questions until the last ten minutes (you'll will answer most if they pay attention any how) and use a stop watch because journalists believe rules are meant to be broken. Sorry but you will have to be tyrannical.
1. Show how to prioritize tasks with a four number or letter system and to handle tasks by priority with strict times set for each level (the start could exceed ten minutes, so you adjust other modules to maintain time restraints),
2. Explain how to decide which group of tasks require immediate action
3. Show how to determine which can be delayed
4. Then which can be delegated
5. And which, with ruthless authority, can be discarded
6. Ten minutes for questions, answers and close.
Done and good bye, next class.
Thank you - I appreciate your insight on this. I am going to do the 4 quadrants of urgent versus important, etc. Do you think that will illustrate the point of what they need to focus on? Should the manager/supervisor be included in the sessions?
I can't say what they should focus on without inside information I would not expect to get here. In my experience though each shop is different in style and expectations. Yes, you should include a manager/supervisor. Buy in from stakeholders lets your audience know the importance of your task and improves their attention. The manager will better understand the goal of the training, sometimes not communicated in memos and discussions without probing queries. Adult education is as much political as it is tactical.
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