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How are you cutting back on your data storage needs?
What techniques are you using to reduce your "data footprint?" How has reducing your storage helped your enterprise?
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2 Answers
Email is only one big part of the problem. To me the real issue is that nobody really manages data, so it just grows and grows. If you want to control the growth of data, you have to start thinking in terms of managing information with an eye towards reducing all the duplicate sets of data that choke the storage systems
http://www.itbusinessedge.com/cm/blogs/vizard/unifying-data-and-storage-manag...
Email is the real culprit and the most unproductive type of data storage consumer.
You've seen it happens again and again when the same document attached to an email and sent back and forth to many recipients and many of the recipients are from the same company.
The only way is to make sure users able to attach the document "FROM" the system and not from the folder on the local computer/hardisk/mapped network directory. In that way the document remains in the system, and there is only one (although one for each users who has the email with the document). The email in Borneosoft (www.borneosoft.com) helps this by storing all attachments in an email directly to document folder automatically whenever the email arrives. And the user can just attach that same document if needed, without downloading to the local hardisk. So one document for two email: the original email that arrives to user's inbox and the sent email that the user sends.
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