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How can we convert many HR forms into electronic forms? Is there software you can recommend?
Would the government accept electronically signed forms by employees?
This question was asked during Steve Boese's presentation during the Focus Interactive Summit: The New HR
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3 Answers
The Cardiff business unit of Autonomy Corp. (trades on the London Stock Exchange) has a solution for paper-to-digital called TeleForm:
http://www.cardiff.com/products/index.html
TeleForm automatically captures data from paper forms and documents, validates the data and passes it to enterprise systems, such as Cardiff LiquidOffice and other ECM, ERP and CRM applications. Bringing all data online helps ensure data accuracy, reduces operating costs and accelerates business processes. TeleForm operates locally or remotely, leveraging Web-based connectivity to transmit data from paper to remote applications or systems.
Cardiff LiquidOffice eForms – Standards-based Electronic Forms
http://www.cardiff.com/products/liquidoffice_eforms/index.html
...Various state, federal and worldwide mandates have significantly increased the demand for eForm management systems. Organizations with significant numbers of static PDF forms are implementing these solutions to meet the following mandates: Reduction or elimination of paper to speed internal processes or to speed service to the citizenry. (U.S. GPEA; U.K. GovTalk) Acceptance of electronic signatures to enable the reduction or elimination of paper. (U.S...
EPIC Software Corporation (www.EPIC-Soft.com) has been working in this space now for 6 years and has used this approach to assist clients take documents familiar to employees, e.g., Medical Claim, Tuition Reimbursement, Job Descriptions, Employee Handbooks, Performance Appraisal forms, Health & Safety Accident Reports, etc., and convert them to a cloud-based system that supports an infinite number of users across and infinite number of sites.
This is delivered through a secure/encrypted environment and provides employees with web-access to forms that they are already familiar with - and therefore easy to complete. Each document submitted to the system is time and date stamped (it supports all time zones) and tagged back to the employees account for easy audit purposes, e.g., you will know if a Manager has submitted their employee Performance Appraisal documents on time or who and when an accident report was completed for the Health & Safety Audit Management System.
For more info contact EPIC Software Corporation at info@EPIC-Soft.com
Continued Success/Gary
iCIMS' Talent Platform (http://bit.ly/hWRPXS) is great for this because you can convert any form into a compliant and electronic document (http://bit.ly/dyjSF5), send the form through email to the candidate or employee, and store the results in an electronic database for future reference.
iCIMS' electronic forms automate the completion, distribution, and storage of pre-hire and post-hire documents - streamlining the process from start to finish. Furthermore, all required information is clearly marked and users are notified real-time of potential errors, ensuring that all forms are filled out accurately. Government-related electronic forms (I-9, W-4) are fully compliant with the regulations set forth by the Internal Revenue Service, the Electronic Signatures in Global and National Commerce Act (E-Sign), and the Uniform Electronic Transactions Act (UETA).
Hope that helps!
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