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How do you handle file exchanging for your users that have files larger than your email rules allow?
Do you use yousendit.com , min.us, dropbox, or other methods, and how do you handle security and/or confidentiality issues with these files ?
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9 Answers
I encrypt my files and drop them in DropBox. Couldn't be easier.
DropBox or Box.net.
3 or 4 years ago, I used to use Pando to move those kinds of files around.
Now, I definitely use DropBox or Box.net. If files require greater security, they get encrypted first.
In specialized scenarios between employees and customers, we'll setup sFTP accounts, but DropBox works best for most scenarios...
I've used yousendit.com many times without issue, up to 100MB for free :)
simple answer.. FTP server.
DropBox with encryption
A collaboration solution is what you need. The choices depends on the frequency that such problems happen, the scale, the security, integrity, and uptime assurance requirements. For example...
A low-cost collaboration web site is a good small-scale solution. For example, Google Docs. They provide good security, backup, and uptime assurance for smaller-scale uses.
A dedicated FTP server is a low-tech solution for higher volumes, although security can be an issue with FTP and back-ups need to be planned carefully. Uptime assurance capability is limited in this solution.
For larger-scale, a dedicated commercial-quality collaboration server with adequate security and automated back-up. Clustering and distributed sites (cloud or otherwise), would be needed for uptime assurance.
1. Dropbox is a quick and easy solution, extending your own file directory. I use this a lot when sending 10-50MB files - but mostly between design and production contractors who are typically remote.
2. Yousendit was a great service I used to use, but files have a short life span on their server.
3. Complex solution: Wordpress blog with nifty plugins (you can google: extranet using wordpress for ideas). We set this up for our clients in showing proofs of large format files that were print ready. 1 day to set-up and it's been in use for 3 years - still the best solution for our clients.
Thanks for all the thoughtful answers. I suppose the conundrum revolves around the need for confidentiality, and general lack of end user ability to master multiple interfaces for secure transmission and encryption. (weakest link identifies the weakness of the entire chain for this analogy).
And yes, even password protected Zip/archives is better than no security at all.
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